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Purchasing
The Purchasing Division provides a centralized source for pricing, sourcing, quotations, NIP winner graphic_2016order placement, vendor contact and general problem solving. It is the responsibility of the Purchasing Division to buy the right quality, in the right quantity, at the right time, for the right supplier at the right price.

To accomplish this, we must know the marketplace, determine the best way to acquire materials and services, and develop bid documents that are consistent with state laws, county policies and standard procurement practices. Purchasing oversees all of the bid processes to ensure compliance with these standards. For information regarding about the County’s purchasing process, please refer to our how to do business with the county document. 

Vendor and Bid Information
Arapahoe County always welcomes new vendors to register as a vendor and join our list of quality suppliers for goods and services. If you are a vendor looking to do business with Arapahoe County, check out our bid opportunities or feel free to contact our office. We look forward to doing business with you.

We also have a Vendor Evaluation form that we encourage you to fill out based on the vendor or the product/service they provide. This information will contribute to the success of future purchases.

Purchases are accomplished by issuance of a numbered purchase order, authorized by the purchasing agent. Professional services are secured by contract and supported by issuance of a purchase order. Upon receipt of a correctly initiated order and invoice, the department receiving the product shall authorize payment. Progress payments for construction projects are authorized by the project manager. Discount terms are highly encouraged. The average payment period by the Finance Department is 30 days.

The Purchasing Division also gives a workshop every quarter on the purchasing process overview for vendors. This presentation will help to explain the purchasing process, laws and regulations, what the county purchases, methods of procurement, the evaluation process, and awarding the contract. The Sample Request for Proposal and Sample Addendum that are referenced in the presentation will help in aiding you to understand the overall process.

Assistance
If you need further assistance, please do not hesitate to contact the Purchasing Division.

Notice of Waiver of the requirements of the “Keep Job in Colorado Act”
The Board of County Commissioners, Arapahoe County on August 1st, 2016, waived the Colorado Labor requirements set forth in C.R.S. 8-17-101 et seq. for three street maintenance projects to be constructed during 2016.

 

The first maintenance project that received a waiver was for project number RB16-303, Hot-in-Place Recycling (HIR).  The waiver was justified based on the benefit and cost effectiveness of the treatment.  The contractor, who is not based in Colorado, utilizes special equipment along with specially trained operators, who are not available in Colorado, to perform this work.  As a result, the contractor will have difficulty meeting the 80% Colorado labor requirement and, therefore, complying with the requirement would cause an undue burden on performing the project and proceeding to completion of the project.

The second maintenance project that received a waiver was for project number RB16-301, Fog Seal Rejuvenator.  The waiver was justified based on the benefit and intricacies of the treatment.  The application of material is critical to the quality of the product and requires experienced operators familiar with the product to ensure a quality product is achieved.  The contractor and the contractor’s trained operators are not based in Colorado.  As a result, the contractor will have difficulty meeting the 80% Colorado labor requirement and, therefore, complying with the requirement would cause an undue burden on performing the project and proceeding to completion of the project.

The third maintenance project that received a waiver was for project number RB16-304, High Density Mineral Bond.  The waiver was justified due to the lack of Colorado contractors able to perform this type of work.  This product has not been used in Colorado and therefore is not available from any Colorado contractors.  The contractor will provide this service out of Kansas and as a result will have difficulty meeting the 80% Colorado labor requirement.  As a result, complying with the requirement would cause an undue burden on performing the project and proceeding to completion of the project.


Contact Us
Keith I. Ashby, CPPO
Purchasing Manager
Email

5334 S. Prince St.
Littleton, CO 80120

Ph:  303-795-4430
Fx:  303-738-7929
TDD: 711

Hours

Monday - Friday
8 a.m. - 4:30 p.m.

Theresa M.Chappell, CPPB
Senior Purchasing Agent
303-738-7871
Email 

Sarah Huerta, CPPB
Purchasing Agent
303-795-4536
Email

Trudi Peepgrass, CPPB
Senior Purchasing Agent
303-734-5448
Email